General Contractor Invoice Template
Progress billing by phase, subcontractor and material costs, approved change orders and the remaining balance. The invoice structure construction clients expect.
General contractor invoice checklist
- Your business name, contractor license number and insurance details
- Owner name, project address and contract or estimate reference
- Work completed this period, broken out by phase or scope item
- Subcontractor and materials costs separate from your own labor
- Approved change orders listed as their own lines with the agreed amounts
- Previous payments, the amount due now and the remaining contract balance
- Permit fees, sales tax where it applies, invoice number and payment due date
Common general contractor invoice items
A starting point — every job is different, and MyInvoice's AI generator adjusts these for you automatically.
Demolition, rough-in, drywall and finish billed as each phase completes.
Up-front payment to schedule the job and order materials.
Electrical, plumbing and other subs listed by trade.
Selected items such as tile or fixtures against an agreed allowance.
Approved scope additions billed with the agreed amount and date.
Passed through at cost with the permit number.
The remaining balance due at completion.
General contractor invoice questions
What should a general contractor invoice include?
Identify the project and contract, list work completed this period by phase, separate subcontractor and material costs, list approved change orders, show previous payments and the amount due now, and include permit fees, tax and the due date.
How does progress billing work on a construction job?
Instead of one bill at the end, you invoice at agreed stages, such as deposit, rough-in complete and final. Each invoice shows the work completed, what was already paid and the amount due now.
How should I invoice change orders?
Get the change approved in writing first, then list it as its own line with the agreed amount so the owner can match it to what they signed. Sending changes as an estimate for online approval creates that record.
Does MyInvoice turn approved estimates into projects?
Yes. When a client approves an estimate, it converts into an active project with dates, so the work you quoted becomes the work you schedule and bill.
Can owners pay contractor invoices online?
Yes. Each invoice can include a secure payment link for card, Apple Pay or Google Pay.
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